Privacy Notice



Under Data Protection legislation, May 2018, the Data Protection Officers for Sandhurst Baptist Church are the Charity Trustees. In the first instance, the church secretary can be contacted by email: or telephone: 01252 879088.

We are collecting information to enable the church to keep in touch with you and provide pastoral support as appropriate. Data Protection legislation allows us to process this information as we regard it as being in the church’s legitimate interest.

Sandhurst Baptist Church is committed to protecting personal data and respecting the rights of our data subjects; the people whose personal data we collect and use. We value the personal information entrusted to us and we respect that trust, by complying with all relevant laws, and adopting good practice.

We process personal data to help us:

a) maintain our list of church members and regular attenders, including church directory, Leadership Team directory, email lists, newsletter recipient lists, etc.;

b) provide pastoral support for members and others connected with our church;

c) provide services to the community including Coffee Morning, ESOL, SOL Activities, Lunch Club, etc.;

d) safeguard children, young people and vulnerable adults;

e) recruit, support and manage staff and volunteers;

f) maintain our accounts and records;

g) promote our services via digital media;

h) maintain the security of property and premises; and

i) respond effectively to enquirers and handle any complaints.

If you serve Sandhurst Baptist Church as a member of staff or in a key role then we will pass on your name and contact details to the Baptist Union of Great Britain and/or the Southern Counties Baptist Association (of which we are members) to enable them to send you information relevant to your role. We will always ensure you are aware of what information is being shared with them and you will be able to decide which contact details are shared.

To enable us to provide adequate pastoral support to you and your family, one of the Trustees, any member who provides pastoral care, and anyone who handles data (as a data handler), may record information which may be regarded as sensitive. This information will be stored, in password protected documents, or locked in a filing cabinet. These documents and filing cabinets will only be accessed by the person(s) handling the data. This information will NOT be disclosed to anyone else without your consent. (See our Confidentiality Policy and Full Data Protection Policy for more details).

You have the right to ask to see any information we hold about you (including the pastoral support information) by submitting a ‘Subject Access Request’ to the Church Secretary. You also have the right to ask for information which you believe to be incorrect to be rectified. If you are concerned about the way your information is being handled please speak to our Data Protection Officer. If you are still unhappy you have the right to complain to the Information Commissioners Office (ICO).

NB: This Privacy Policy is subject to be amended and/or approved through discussions with the Leadership Team and Church Meetings, as such this should be taken as a draft document until further notice. Thank you.